Procedure when dealing with an Injury on Duty – IOD
An injury at work can happen at any time and as the Employer, your first priority is always the well-being of the injured person. Never let the completion of the IOD forms delay medical attention.
When consulting a Medical Practitioner, always first confirm whether he/she deals with I.O.D. incidents. The Employer must complete the Employers Report of an Accident form (W.Cl.2).
The following documents must be submitted to COID:
The Compensation Commissioner requires the three documents to accept a claim.
- Duly completed Employer’s Report of an Accident – as soon as possible.
Make a copy of the employer’s report of an accident for the injured employee to take with him/her to the doctor, otherwise, the doctor will keep the original document and you have no copy to send to COID. - A legible certified copy of the injured person’s ID – as soon as possible.
- First medical report – after the injured person consults a doctor.
As the employee has chosen the doctor, consults the doctor regularly and it is his (the employee’s) case that has to be finalised, the employee must assist the employer in obtaining the medical reports.
You must forward all documents to COID via email or fax. This will give them the opportunity to act immediately. When COID receives the documents, they will register the claim with the Compensation Commissioner. If notice is not given to the Compensation Commissioner within 12 months after the date of accident the employee forfeits his right to compensation, as the claim cannot be considered in terms of the Act.
Please note – as an Employer you must be registered at the Compensation Fund before a claim can be submitted
Pro-Act HR and IR Consultants can assist the Employer with (1) registration with the Compensation Fund and (2) the submission of claims. Contact us!